Tricounty News

REGULAR MEETING Unofficial Minutes Board of Education July 20, 2009 Ind. School District 739 Kimball, Minn.



The meeting was called to order by chair Helgeson at 1:07 p.m. with all members except Peglow present.

The Pledge of Allegiance was said by all in attendance.

All discussion items had been attended to at the scheduled meeting of July 15 at which there was not a board quorum.

Motion by Dockery, seconded by Laabs to approve the agenda as presented. MC

Motion by Zipoy, seconded by Laabs to approve payment of the listed bills in the amount of $129,046.20. MC

Motion by Laabs, seconded by Dockery to approve the consent agenda. MC The consent agenda included:

Approve minutes for June 17, 2009 regular board meeting

Designate Tri-County News as the official school publication

Designate official depositories: State Bank of Kimball as primary, with Witt Financial, Prudential-Bach, FBS, Capital Markets Group, MSDLAF+, C.D. Securities, New West Federal, Thompson-McKinnon Securities, First American, First Bank, Zapp National, Norwest Bank, Twin City Federal, First National, Marquette National as other potential depositories

Purchase surety bonds - carry $1,000 on fourteen (13) district employees - Superintendent, 2 Principals, Business Manager, Bookkeeper, District Secretary, 2 High School Secretaries, 1 Elementary Secretary, Community Ed. Director, Community Education Program Coordinator, Child Care Coordinator, Activities Director

Establish Meet and Confer dates - sessions to start at 3:20 p.m. on Wednesdays October 7, December 2, January 13, and March 10

Resolution on making district deposits and investments: BE IT RESOLVED, that the Superintendent and treasurer be authorized to invest excess funds in U.S. Government Securities, banks, savings and loan associations and other institutions meeting legal requirements, said investments to be presented to the next regular board meeting for approval

Advance payment of bills resolution: BE IT RESOLVED, that when payment of a claim cannot be deferred until the next board meeting without loss to the district of a discount privilege or includes added charge, the Superintendent is hereby authorized to pay said claim and present payment for approval at the next regular board meeting.

Electronic Funds Transfers resolution: BE IT RESOLVED, the Superintendent, Business Manager, or Business Accountant, are authorized to make electronic funds transfers as needed.

Facsimile signature resolution: BE IT RESOLVED, that the facsimile signature of the Board Chairman, Clerk and Treasurer be used on district checks drawn for payment of bills or salaries approved by the board.

Name district legal counsel for the district to remain Ratwik, Roszak & Maloney, PA

Authorized membership and related documents and dues for:

i. CMERDC: BE IT RESOLVED, that Independent School District #739 subscribe to membership in CMERDC for the 2009-2010 fiscal year and hereby appoints the Superintendent to represent the district in all CMERDC organizational matters

Resource Training & Solutions: BE IT RESOLVED, that Independent School District #739 subscribe to membership in Resource Training & Solutions for the 2009-2010 fiscal year and hereby appoints the Superintendent to represent the district in all organizational matters

MSHSL: BE IT RESOLVED, that this governing board of School District #739 and Kimball, county of Stearns-Meeker, State of Minnesota, delegates the activities (referred to in Minnesota Statutes Section 123.38) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes, Section 129.21

FURTHER RESOLVED, that Kimball High School is authorized by this, the governing board of said school district or school to: Renew its membership in the Minnesota State High School League, and participate in the approved interschool activities sponsored by said League and its various subdivisions, and

FURTHER RESOLVED, that this governing board hereby adopts the Constitution, By-laws, rules and regulations of the said League and all amendments thereto as the same are published in the latest edition of the League's Official Handbook, on file at the office of the school district, as the minimum standards governing participation in said League sponsored activities, and that the administration and responsibility for supervision of such activities are assigned to the official representative

MSBA: BE IT RESOLVED, that Independent School District #739 subscribe to membership in the Minnesota School Board's Association for the 2009-2010 fiscal year

Continue membership in Schools for Equity in Education (SEE)

After brief discussion, and realizing that the board per diem has not been updated within the past eight years, motion by Stenger, seconded by Laabs to have the board compensation remain the same at $50 per meeting and $80 for day long meetings, with $5 from each regular meeting to be withheld in an account reserved for board member purchases. Motion carried with member Zipoy opposing the motion.

Motion by Laabs, seconded by Dockery to establish the date for the Truth in Taxation hearing of December 2nd, with a continuation date and/or certification date of December 16, 2009. MC

Motion by Zipoy to establish board meeting dates for the upcoming year. The meeting time is 6:30 p.m. for all meetings except in the months of January, February, and March when the meetings will start at 6:00 p.m. All meetings are scheduled for the third Wednesday of the month with the exception of February when the meeting is scheduled for the second Wednesday to avoid a conflict. The motion was seconded by Laabs. MC

Member Stenger nominated Zipoy as the school board representative with Mr. Holmseth representing the boys' activities, girls' activities, music, and speech/drama. Motion by Laabs, seconded by Stenger to appoint Minnesota State High School League representatives as nominated. MC

Motion by Stenger, seconded by Zipoy to approve fall coaching assignments. Assignments are: Football - Co-Head Varsity - Jason Mortenson and Jamie Leither, Assistant - Chris Rossman, 9th - Sam Rossman, 8th - Shawn Meyer, 7th - Paul Sundin. Volleyball - Co-Head Varsity/JV - Tabitha Mortenson and Amy Notch (Barry Strand will take over as JV coach when coach Notch is on maternity leave), 9th - Kim Pelzer, 8th - Eric Primus, 7th - Dennis Abernathy. Cross-Country - Assistant - Terry Nelson. MC

The District Goals were reviewed and discussed. Motion by Dockery, seconded by Laabs to approve the District Goals with minor revisions. MC

After brief discussion, motion by Stenger, seconded by Laabs not to approve the request for a category change made by the paraprofessional group. MC

Motion by Laabs, seconded by Dockery to accept the Agreement for Teacher Education Candidate Placements with St. Cloud State University. MC

The Health & Safety Attachment 99 Performance Criteria for funding was reviewed and discussed. Motion by Dockery, seconded by Laabs to approve the Attachment 99 as presented. MC

Motion by Stenger, seconded by Zipoy to adopt a resolution relating to revoking the existing referendum revenue authorization of the school district, approving a new authorization and calling an election thereon. Upon roll call vote, those voting "yes" were: Laabs, Zipoy, Stenger, Dockery, and Helgeson. There were no members voting "no." MC

Motion by Laabs, seconded by Dockery to adopt a resolution for Aid Anticipation Certificates in the amount of $1,300,000 for cashflow purposes. Upon roll call vote, those voting "yes" were: Stenger, Dockery, Helgeson, Laabs, and Zipoy. No members voted "no." MC

Motion by Zipoy, seconded by Laabs to establish filing dates for the upcoming school board elections. Filing shall open on Tuesday, August 25th and close at 5:00 p.m. on Tuesday, September 8th. MC

Superintendent Tritabaugh reviewed bids and financing information related to replacing the elementary gym floor. Motion by Stenger, seconded by Zipoy to reject all bids. MC

Motion by Laabs, seconded by Zipoy to adjourn at 2:37 p.m.

Published in the Tri-County News Thursday, July 23, 2009.