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CRWD Minutes work session Oct. 23, 2013

UNOFFICIAL MINUTES Clearwater River Watershed District Board of Managers Work Session OCTOBER 23, 2013 - 7:00PM Kimball City Hall, Kimball, MN

Chair Schiefelbein called the Work Session Meeting to order at 7:00 p.m. Managers Bob Schiefelbein, Mary Ellen Wells, Paul DeGree and Jerry Risberg were present. Others in attendance were Greg Bild, Jeff Hagg, Theresa Hagg, Brandon Larkin, Jeremy Sivula, Jeff Westrum, Lori Westrum, Jeff Golden, Cole Loewen, and Administrator Dennis Loewen.

Motion #WS13-10-1: DeGree, seconded by Risberg, made a motion to adopt the agenda. All managers voted aye.

Chair Schiefelbein opened the public hearing on delinquent utility accounts.

Administrator Loewen presented the list of current delinquent accounts for sewer systems the District owns and operates. Loewen also presented two requests to waive existing late fees and finance charges on 263 Baxter Rd. and 253 Battle Rd. These are properties on the Clearwater Harbor Sewer System.

Managers indicated for staff to review existing delinquent utility policy and make recommended changes at a future Board meeting that will assist staff in handling such requests going forward.

Motion #WS13-10-2: Risberg, seconded by DeGree, made a motion to waive late fees and finance charges on 263 Baxter Rd. and 253 Battle Rd., with the understanding this does not indicate a waiver of any future late fees and finance charges. All managers voted aye.

Having no further comments from those in attendance,

Motion #WS13-10-3: Wells, seconded by Risberg, made a motion to close the public hearing on delinquent utility accounts. All managers voted aye.

Hearing closed at 7:12 p.m.

Motion #WS13-10-4: DeGree, seconded by Wells, made a motion to levy all delinquent utility accounts to Stearns County for collection on property taxes after the November 30th, 2013, deadline. All managers voted aye.

Administrator Loewen opened continued discussion on the Clearwater Harbor Sewer System with a report on select expenditures for said system from January 1st,
2010 – current date. Loewen also indicated legal counsel is still working on a response to the questions the board submitted, and will hopefully have said response at the November regular meeting.

Open discussion was held with those in attendance. A summary of items to be addressed stemming from this discussion is listed below:

1. The report on select expenditures is useful. Staff will continue with expanding the report to include all expenditures of similar nature for the Clearwater Harbor Sewer System Maintenance Fund.

2. Staff will also begin to compile a basic financial report showing total revenues and expenditures by year, as well as by type, for the Clearwater Harbor Sewer System in order to facilitate discussion on how collected utility fees are being expended.

3. Staff will begin to develop comparisons of other sewer systems, both in geographical location and similar type.

4. Staff will begin to compile opinions on life expectancy of Clearwater Harbor Sewer System components, starting with District records.

5. Staff will determine the expiration date of the Clearwater Harbor / Hidden River Sewer Systems’ permit with the MN Pollution Control Agency.

This overall discussion will continue at the Board’s November 13th, 2013 Regular Meeting.

Greg Bild, Jeff Hagg, Theresa Hagg, Brandon Larkin, Jeremy Sivula, Jeff Westrum, and Lori Westrum left the meeting at 8:15 p.m.

The Board reviewed the October 23rd, 2013, financial update.

Motion #WS13-09-5: Wells, seconded by DeGree, made a motion to pay bills of $7,540.82 in 12 payments, subject to audit. All managers voted aye.

Administrator Loewen gave an update on recent changes to the Old Highway 55 component of the Cedar Lake Watershed Protection & Improvement Project. The owners of the common interest property have indicated their willingness to work with the District on the Old Highway 55 component. As such, the component concept will be revised, and engineering staff is tentatively scheduled to report back to the Board on the revised concept at its November regular meeting.

Administrator Loewen reminded the board of the upcoming MN Association of Watershed District’s annual conference. Manager DeGree indicated he will attend the “Basic Watershed Managers Workshop.”

Administrator Loewen reviewed the remainder of the District’s Staff Report, which included:

1. A request from Dean and Carol Custer of Cedar Lake to have their assessment waived on their parcel, #206-024-000130

2. Update on Kimball Stormwater Phase II Project

3. Update of CCM Work Crews

4. Landowner request for modification to crossing and clean-out of a section of Meeker County Ditch #20

5. Wright County Appointment to the CRWD Board of Managers

Board agrees with the following staff recommendations on items listed in the staff report:

1. Request Dean and Carol Custer contact Corinna Township to receive a determination from them regarding parcel #206-024-000130’s buildable status.

2. Staff will hold an on-site meeting with landowner to discuss their plans for modification to crossing and clean-out of a section of Meeker County Ditch #20. Staff will report back to the board on this meeting.

No additional advisory committee assignments were given.

Under other business:

1. Letter received in District office from the treasurer of the Cedar Acres Park Association was noted

2. Upcoming meetings/training staff will be attending was noted.

Motion #WS13-09-6: Risberg, seconded by Wells, made a motion to Adjourn at 8:44 p.m. All managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org

CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

Chair, Bob Schiefelbein

Secretary, Paul DeGree

Published in the Tri-County News Thursday, Nov. 7, 2013.