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CRWD Minutes Board Meeting Feb. 12, 2014

UNOFFICIAL MINUTES Clearwater River Watershed District Board of Managers Meeting February 12, 2014 7:00 P.M. Annandale Middle School, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:00 p.m. Managers Jeff Golden, Paul DeGree, Mary Ellen Wells and Bob Schiefelbein were present. Also in attendance were Claire Deshauriers, John Gleason, Commissioner Chris Husom, Cole Loewen, and Advisor Merle Anderson. Administrator Dennis Loewen was excused.

Motion #14-2-1: Wells/DeGree, moved to adopt the agenda with addition of recap on Targeted Watershed Demonstration Program (TWDP) interview under new business. All managers voted aye.

No presentations were made.

Motion #14-2-2: Wells/DeGree, moved to adopt the consent agenda. All managers voted aye.

A special election to fill the vacant Vice-Chair office was held.

Motion #14-2-3: Wells/DeGree, moved to elect Manager Golden to Vice-Chair for the Board of Managers. All managers voted aye.

The Board reviewed the February 12, 2014, financial report.

Engineer Rebecca Kluckhohn arrived at 7:10 p.m.

Motion #14-2-4: Wells/Golden, moved to pay bills of $100,628.50 in 25 payments, subject to audit. All managers voted aye.

Cole Loewen reviewed the advisory letter received from the Minnesota Department of Natural Resources (MN DNR), in regards to the Technical & Cost Specification Report for Alterations to the Lake Augusta Eurasian Watermilfoil Project.

Joe Jacobs arrived at 7:18 p.m.

Motion #14-2-5: DeGree/Golden, moved to order a public hearing to be held on March 12, 2014, at 7:00 p.m. at the Annandale Middle School in regards to the proposed alteration of the Lake Augusta Eurasian Watermilfoil Project, and for notice to be made in fulfillment of MN Statutes. All managers voted aye.

Cole Loewen reviewed the previously tabled item, Lake Betsy Internal Load Reduction. Engineer Kluckhohn gave a brief recap of the TWDP interview, as it was germane to this discussion.

Motion #14-2-6: DeGree/Golden, moved to authorize up to 40 hours of staff time be spent on preparing a proposal to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) for funding of the Lake Betsy Internal Load Reduction Project. All managers voted aye.

Cole Loewen provided an update to the Board on the Cedar Lake Watershed Protection & Improvement Project, the Kimball Stormwater PH II Project, and the Kingston Wetland Restoration Project.

Engineer Kluckhohn distributed the 2013 Water Quality Monitoring and Total Maximum Daily Load (TMDL) Implementation Status Report, and gave a presentation on the same.

Motion #14-2-7: Golden/Wells, moved to receive the 2013 Water Quality Monitoring and TMDL Implementation Status Report. All managers voted aye.

Engineer Kluckhohn distributed and reviewed the proposed 2014 Water Quality Monitoring Program. Item tabled for discussion at the March 12, 2014, regular meeting.

Cole Loewen reviewed the draft request for proposals (RFP) for legal services.

Motion #14-2-8: DeGree/Golden, moved to make public notice of the RFP in the District’s legal papers, to post the full RFP to the District’s website, to send said notice to Rinke Noonan, Smith Partners, Lawson Law Firm, and Gray Plant Mooty, to set the proposal submission deadline to March 10, 2014, and to add the option to hold interview to the proposal submission section of the RFP. All managers voted aye.

Cole Loewen presented a memorandum and corresponding documentation to assist the Board in their discussion on managers’ plans for 2014.

Motion #14-2-9: DeGree/Golden, moved to hold a Board Work Session on March 26, 2014, at 6:00 p.m. at Kimball City Hall to discuss strategic planning for the District, including managers’ plans for 2014. All managers voted aye.

Cole Loewen reviewed the District’s Office Staff Report, which included:

1. Mississippi River (St. Cloud) Watershed Project Work Order #C02/01/14

2. Septic Check Reports –
Monthly Clearwater Harbor & Hidden River, Biannual Rest-A-While

3. MPCA Notice: Clearwater Harbor & Hidden River Permit Renewal Application

4. MAWD 2014 Legislative Reception & Day at the Capitol

5. Award of 20 crew days from Conservation Corps of Minnesota

6. Removal of Rough Fish from Lakes Louisa, Marie and Caroline

7. Attendance at upcoming meetings/events

8. Future agenda items

During the discussion of the Office Staff Report as listed above, the following motions, comments, and recommendations were made:

Motion #14-2-10: Golden/DeGree, moved to approve work order #C02/01/14 with the Elk River Watershed Association for the Mississippi River (St. Cloud) Watershed Project. All managers voted aye.

Further discussion on meeting with legislators to discuss District issues was tabled for the March 12,
2014, regular meeting.

The removal of rough fish from Lakes Louisa, Marie, and Caroline via open water seining and/or via the Old Highway 55 fish trap was tabled for discussion at the
March 12, 2014, regular meeting.

Under other business, Engineer Kluckhohn gave a summary of the TWDP interview, including a condensed version of the interview presentation.

Motion #14-2-11: Wells/Golden, moved to approve signing the 2013 report of outstanding indebtedness from Meeker County. All managers voted aye.

No work session is scheduled for February 2014.

Items noted for the March 12, 2014 regular meeting are:

1. Public Hearing of Alterations to Lake Augusta Eurasian Watermilfoil Project

2. Review of proposed 2014 Water Quality Monitoring Program

3. Review of responses to RFP for legal services

4. Discussion on meeting with legislators to discuss District issues

5. Rough Fish Removal

Motion #14-2-12: DeGree/Golden, moved to adjourn at 9:20 p.m. All managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org.

CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

Chair, Bob Schiefelbein

Secretary, Paul DeGree

Published in the Tri-County News Thursday, Feb. 27, 2014.