Tricounty News

EVW School Board Meeting Sept. 11, 2013

School Board Proceedings Eden Valley-Watkins Public School #463 www.evw.k12.mn.us September 11, 2013

The Board of Education met in regular session on September 11, 2013, at 6:30 p.m. with Rob Flaschenriem, Shelley Kern, Sarah Kuechle, JoAnn Rademacher, Bob Stenger, Jeremy Willner and Superintendent Mark Messman present. Cathy Wuertz, Bruce Kiehn and Rob Pederson were also present. Member absent: Julie Meyer.

The meeting was called to order by Chairperson Sarah Kuechle.

The meeting was opened with the Pledge of Allegiance.

The agenda was revised on a motion by Shelley Kern and seconded by JoAnn Rademacher to revise Letter I-Request to Allocate Additional Elementary Staff. Motion carried unanimously.

The revised agenda was approved on a motion by JoAnn Rademacher and seconded by Shelley Kern. Motion carried unanimously.

The consent agenda was approved on a motion by Shelley Kern and seconded by Rob Flaschenriem. Motion carried unanimously.

Items included in the consent agenda:

-Approved the minutes of the August 26, 2013, Regular School Board Meeting with the changes made as follows:

Agenda was revised to add letter J under VII Board Business, a personal contract change for John Gertken on a motion by Julie Meyer and seconded by Rob Flaschenriem.

The revised agenda was approved on a motion by Julie Meyer and seconded by Bob Flaschenriem. Motion carried unanimously.

-Approved an extra-curricular contract with Jason Huschle for Summer School Math Test Prep beginning July 29 through August 8
for 2.5 hr/day

-Approved an extra-curricular contract with Becky Kuechle for ESY Teacher beginning June 11 and continuing through August 1 for approximately 2 hrs/day, two days per week 

-Approved a teacher contract change with Jacob Anderson, Elem. Teacher, from BS to BS+15

-Approved a teacher contract change with Dan Berg, Elementary Teacher, from BS to BS+15 

-Approved a maternity leave of absence for Liz Otto, Secondary English Teacher, starting approximately November 24, 2013, to January 6, 2014, for approximately six weeks

-Accepted a donation of $300.00 from the American Legion Post for Shrine Circus

-Accepted a donation of $1,500.00 from Eden Valley Lions for State Babe Ruth

-Accepted a donation of $1,000.00 from Eden Valley Lions for Youth Retreat

-Accepted a donation of $800.00 from Eden Valley Lions for Football

-Accepted a donation of $800.00 from Eden Valley Lions for German

-Accepted a donation of $800.00 from Eden Valley Lions for Band/Choir

-Accepted a donation of $800.00 from Eden Valley Lions for Special Olympics

-Accepted a donation of $500.00 from Eagle Boosters for State Babe Ruth

-Accepted a donation of $300.00 from Watkins Lions for State Babe Ruth

-Accepted a donation of $70.00 from Stearns/Meeker MN Babe Ruth for State Babe Ruth

-Accepted a donation of $25.00 from Bud’s Bar for State Babe Ruth

-Accepted a donation of $100.00 from EV American Legion for State Babe Ruth

-Accepted a donation of $250.00 from Eagle Boosters for Phy Ed Xbox

-Accepted a donation of $200.00 from National FFA for FFA Donation

-Accepted a donation of $621.0l from Target for HS Take Charge of Education

-Accepted a donation of $894.59 from Target for Elem Take Charge of Education

-Notice of following Board Committee Meeting(s) (Board Room unless noted)

1. Construction @ Watkins Elem. on September 19th at
9:00 a.m. 

2. Certified Negotiations @ District Board Room TBD 

3. Strategic Planning @ District Board Room TBD 

4. Transportation Negotiations @ District Board Room TBD

The September 11, 2013, bills, checks #56695 through #56801 electronic tax payments and P-card purchases, totaling $347,264.72 were presented and approved on a motion by Shelly Kern and seconded by Rob Flaschenriem. Motion carried unanimously.

GENERAL FUND283,958.19

FOOD SERVICE105.27

COMMUNITY SERV.51,609.26

BUILDING CONSTR.4,792.00

SCHOLARSHIP TRUST6,800.00

$347,264.72

A complete list of the bills is available in the District Office.

The following items of business were transacted:

Superintendent Mark Messman went over September enrollment with 950 students in attendance.

Member JoAnn Rademacher introduced the Resolution Providing For The Sale Of General Obligation School Building Refunding Bonds, Series 2013a; And Covenanting And Obligating The District To Be Bound By And To Use The Provisions Of Minnesota Statutes, Section 126c.55 To Guarantee The Payment Of The Principal And Interest On These Bonds and moved its adoption. The motion for adoption of the foregoing resolution was duly seconded by Member Bob Stenger

and upon vote being taken thereon, the following voted in favor thereof: Sarah Kuechle, Shelley Kern, JoAnn Rademacher, Bob Stenger, Rob Flaschenriem and Jeremy Willner and the following voted against the same: None and the following were absent: Julie Meyer whereupon the resolution was declared duly passed and adopted.

Police Chief Ernie Junker updated the Board on the 2013 Mid-Summer Blast event. He requested on behalf of Healthy Communities approval to have a 2014 Mid Summer Blast and a tentative 2015 Mid-Summer Blast events. The Board approved 2014 Mid-Summer Blast event on August 16, 2014 and 2015 Mid-Summer Blast event for tentatively the third week of August 2015 on a motion by JoAnn Rademacher and seconded by Shelley Kern. Motion carried unanimously.

Business Manager Cathy Wuertz and Superintendent Mark Messman provided updates on the annual levy certification process and timeframe. The 2013 Pay 2014 proposed preliminary property tax levy limits were reviewed and approved at the maximum level on a motion by Rob Flaschenriem and seconded by Jeremy Willner. Motion carried unanimously.

Superintendent Mark Messman provided continuous updates and information on Phases I and II of the building project.

The Board continued discussions and updates to the working draft of vision, mission, core values, initiatives and time frames of the Strategic Plan. Superintendent Mark Messman will contact Strategic Plan Committee members to see if they can all meet with the Board on October 2, 2013, at 6:30 p.m. to review.

First reading and review of the following mandated policies:

Revised Policies

Policy #1100 School District System Accountability

Policy #1630 Health and Safety Policy

New Policy

Policy #4050 Veteran’s Preference

Superintendent Mark Messman continued to solicit feedback and make revisions on School Board/District goals. The Board approved the School Board Goals on a motion by Rob Flaschenriem and seconded by Shelley Kern. Motion carried unanimously.

School Board approved goals are as follows:

Annual School Board Goals 2013-2014

Provide a safe, secure and welcoming environment

Documented through surveys and tours by board members

Provide all learners with quality instruction

Monitor and report (Local, State, National) assessment progress and performance

Maintain fiscal responsibility and stability

Follow district policy and maintain an 8% fund balance

Investigate “best practice” behavior and academic interventions (PBIS)

Initiate the process with the Staff Development Committee

Explore the potential and cost of improved social media formats

Investigate need, cost, and ROI (return on investment) by December 2013

Professional Development in PLC’s and a local mentorship program

Continued development of PLC’s and Mentorship with the local Staff Development Committee

Complete, implement, and communicate the new Strategic Plan 2013-2018

Completion and board approval by October 2, design and graphics by November 1, publish and market by January 1, 2014

Board members will accept ownership of goals as follows:

• Goal #1: JoAnn Rademacher

• Goal #2: Sarah Kuechle

• Goal #3: Bob Stenger

• Goal #4: Jeremy Willner

• Goal #5: Julie Meyer

• Goal #6: Shelley Kern 

• Goal #7: Rob Flaschenriem

Kris Latcham, Community Education Director, provided annual updates and information on activities, participation rates and budgets that impact Community Services.

The Board approved the increase in elementary staff as itemized below:

Approved additional 15 minutes per day for 6th grade Elementary Music to move teacher from .8667 FTE to .9 FTE on a motion by JoAnn Rademacher and seconded by Rob Flaschenriem. Motion carried unanimously.

Approved an additional .5 Grade 4 Basic Skills Teacher for math, reading, language arts, and science on a motion by Rob Flaschenriem and seconded by Shelly Kern. Motion carried unanimously

Approved the addition of 6.5 hrs/day Special Ed Paraprofessional on a motion by Rob Flaschenriem and seconded by Shelly Kern. Motion  carried unanimously.

The following board committee reports were given:

• Sunshine Committee by Mark Messman in Julie Meyer’s absence

• IMPACT (Bremer Grant) by Mark Messman in Julie Meyer’s absence

• Strategic Planning by Mark Messman

• Negotiations Updates by Mark Messman

• Transportation Negotiations by Mark Messman who indicated a contract will be at the October meeting for Board approval

• Certified Negotiations update by Mark Messman

• Other--Mark Messman presented Rob Flaschenriem with certificate from the Minnesota School Boards Association for participation in board member training.

Superintendent Messman reported on the following issues: start of school year, city road construction, transportation, meeting with officials, 2013 MCA results, certified negotiations, transportation negotiations and strategic planning. He passed out ballots to Board members to vote on MSBA delegates. Mark also passed out registration forms for MREA retreat.

Elementary Principal Rob Pederson reported on reading tests, start of school year, grants for Ronald McDonald lyceum and Climb Theatre lyceum.

Secondary Principal Bruce Kiehn reported on Homecoming Week, Hall of Fame induction and 20 German exchange students coming this fall.

Develop agenda for the October 9 regular board meeting:

Building Project and Phase II Updates 

Betsy Knoche and Ehlers Bids on Bonds 

Systems Accountability (PER) Report

Snow Removal Bids

Transportation Contract

Certify Levy

The meeting was adjourned at 8:29 p.m. on a motion by Jeremy Willner and seconded by Shelley Kern. Motion carried unanimously.

JoAnn Rademacher

CLERK

Published in the Tri-County News Thursday, Oct. 17, 2013.