ORGANIZATIONAL MEETING Unofficial minutes Board of Education July 17, 2013 Ind. School District 739 Kimball, MN The meeting was called to order by chair Schreiner at 6:00 with all board members except Stenger present. The Pledge of Allegiance was said by all. Motion by Zipoy, seconded by Gagnon to approve the agenda as presented. MC Micah Myers shared his frustration in inadequate funding for rural school districts, in particular Kindergarten funding. He asked how the community tax payers can help to convince the legislature to level the funding between rural and metro schools. Mr. Tritabaugh responded by explaining that the District belongs to the Schools for Equity in Education (SEE) organization whose purpose is to be a voice for the rural schools at the legislature. He also stated that it’s the voice of the parents that is best heard by the legislators. Mr. Myers asked to be informed when the time comes to contact legislators so that he can get involved and try to get the issue moved forward.
ORGANIZATIONAL MEETING Unofficial minutes Board of Education July 17, 2013 Ind. School District 739 Kimball, MN
The meeting was called to order by chair Schreiner at 6:00 with all board members except Stenger present. The Pledge of Allegiance was said by all.
Motion by Zipoy, seconded by Gagnon to approve the agenda as presented. MC
Micah Myers shared his frustration in inadequate funding for rural school districts, in particular Kindergarten funding. He asked how the community tax payers can help to convince the legislature to level the funding between rural and metro schools. Mr. Tritabaugh responded by explaining that the District belongs to the Schools for Equity in Education (SEE) organization whose purpose is to be a voice for the rural schools at the legislature. He also stated that it’s the voice of the parents that is best heard by the legislators. Mr. Myers asked to be informed when the time comes to contact legislators so that he can get involved and try to get the issue moved forward.
Celebrations and successes of students and staff included the July 8th meeting with Aaron Barker regarding the new robotics activity starting this fall.
St. Cloud Technical and Community College has a kit available to the school at no cost. Blaine Tschida placed runner-up in the finals in Greco Roman Wrestling at the national level. A group of five students participated in a clay target contest and made a very good showing. The summer conditioning program has been very well attended. The Kimball Playhouse presented Footloose last weekend. Summer softball has two teams going to nationals. Football did very well at their camp winning the traveling trophy.
Kimball Police Chief Jim Frilstad
presented the issue of parking along West Hazel Avenue during youth ball games. There have been occasions when an emergency vehicle has needed to travel through the area and isn’t able to due to vehicles being parked on both sides of the road. There is also a hazard with children running into the street, darting out from between parked cars. The local police officers will be enforcing the No Parking signs in that area; tickets will be issued. If cars would be parked properly in the Hendricks property, there would be adequate parking for everyone. The board responded that they are working to move forward with creating a parking area where field #1 is currently located. This work should be completed this fall.
Mayor Konz commented quickly on the City’s appreciation of Cathy Grant’s ESY students’ clean-up project at Willow Creek. The students were rewarded with popsicles when they were finished. The park looks great – thanks to these students. She also asked to confirm the time of the welcome back breakfast. That breakfast will be held at 7:30 a.m. on Monday, August 26th, and is sponsored by the Kimball Area Chamber of Commerce.
Bob Merchant addressed the board to inform them of an incident recently which required the Boosters to follow discipline as laid out in their Parent Code of Conduct policy. He also noted that their programs have run smoothly this summer and the teams have done very well.
In Mr. Houseman’s absence, Mr. Tritabaugh reported that kindergarten numbers currently remain at 54 with three of the students attending part-time. Third grade is currently at 56. Member Zipoy motioned, seconded by Gagnon to authorize administration to evaluate the need for a third section of Kindergarten as necessary, and post for a long-term substitute to be worked into a full-time contract should the enrollment numbers call for it. MC
Mr. Widvey reported on continued cleaning getting ready for students. He also reviewed the balance sheet for the Student Activity accounts.
Mr. Tritabaugh reported on upcoming meetings – August 7 – negotiations, August 21st – Benton-Stearns Education District in the morning and the next regular school board meeting at 6:00 p.m.
From late on July 24th through August 5th, Mr. Tritabaugh will be in Europe and unavailable.
The superintendent wanted the board to be aware that the MSBA Newsletter alerts the board members that principal evaluations need to be completed. He assured the members that this process has been completed.
Committee reports included Negotiations – Tritabaugh, Facilities – Hilsgen. Member Zipoy motioned, seconded by Stein, to proceed to turn field #1 into a parking area. MC
Member Zipoy raised question regarding the upcoming Kimball Days activities and parade. Various ideas for walking through the parade or working with the Activities Director or Community Education Director to put together a float were discussed.
Motion by Zipoy, seconded by Gagnon, to approve listed bills in the amount of $287,259.25. MC
Motion by Gagnon, seconded by Zipoy to approve the Consent Agenda. The Consent Agenda included:
• Approve minutes for June 19, 2013 regular board meeting
• Designate Tri-County News as the official school publication
• Designate official depositories: State Bank of Kimball as primary, with Witt Financial, Prudential-Bach, FBS, Capital Markets Group, MSDLAF+, C.D. Securities, New West Federal, Thompson-McKinnon Securities, First American, First Bank, Zapp National, Norwest Bank, Twin City Federal, First National, Marquette National as other potential depositories
• Purchase surety bonds – carry $1,000 on thirteen (13) district employees – Superintendent, 2 Principals, Business Manager, Business Accountant, District Secretary, 2 High School Secretaries, 1 Elementary Secretary, Community Ed. Director, Community Education Program Coordinator, Child Care Coordinator, Activities Director
• Establish Meet and Confer dates – sessions to start at
3:20 p.m. on Wednesdays, October 9, December 11, January 8, and March 12
• Resolution on making district deposits and investments: BE IT RESOLVED, that the Superintendent and treasurer be authorized to invest excess funds in U.S. Government Securities, banks, savings and loan associations and other institutions meeting legal requirements, said investments to be presented to the next regular board meeting for approval
• Advance payment of bills resolution: BE IT RESOLVED, that when payment of a claim cannot be deferred until the next board meeting without loss to the district of a discount privilege or includes added charge, the Superintendent is hereby authorized to pay said claim and present payment for approval at the next regular board meeting.
• Electronic Funds Transfers resolution: BE IT RESOLVED, the Superintendent, Business Manager, or Business Accountant, are authorized to make electronic funds transfers as needed.
• Facsimile signature resolution: BE IT RESOLVED, that the facsimile signature of the Board Chairman, Clerk and Treasurer be used on district checks drawn for payment of bills or salaries approved by the board.
• Name district legal counsel for the district to be Rupp, Anderson, Squire, and Waltzberger, PA
• Authorized membership and related documents and dues for:
i. CMERDC: BE IT RESOLVED, that Independent School District #739 subscribe to membership in CMERDC for the 2013-2014 fiscal year and hereby appoints the Superintendent to represent the district in all CMERDC organizational matters
ii. Resource Training & Solutions: BE IT RESOLVED, that Independent School District #739 subscribe to membership in Resource Training & Solutions for the 2013-2014 fiscal year and hereby appoints the Superintendent to represent the district in all organizational matters
iii. MSHSL: BE IT RESOLVED, that this governing board of School District #739 and Kimball, county of Stearns-Meeker, State of Minnesota, delegates the activities (referred to in Minnesota Statutes Section 123.38) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes, Section 129.21
FURTHER RESOLVED, that Kimball High School is authorized by this, the governing board of said school district or school to: Renew its membership in the Minnesota State High School League, and participate in the approved interschool activities sponsored by said League and its various subdivisions, and
FURTHER RESOLVED, that this governing board hereby adopts the Constitution, By-laws, rules and regulations of the said League and all amendments thereto as the same are published in the latest edition of the League’s Official Handbook, on file at the office of the school district, as the minimum standards governing participation in said League sponsored activities, and that the administration and responsibility for supervision of such activities are assigned to the official representative
• MSBA: BE IT RESOLVED, that Independent School District #739 subscribe to membership in the Minnesota School Board’s Association for the 2013-2014 fiscal year
• Continue membership in Schools for Equity in Education (SEE)
The treasurer’s report and quarterly reports were reviewed and discussed.
Motion by Gagnon, seconded by Stein to establish board member compensation at $50.00 per regular board meeting and other meetings, $80.00 for all-day meetings, and mileage allowed for out-of-district meetings. $5.00 from each regular meeting to be withheld in an account reserved for board member purchases. MC
Motion by Hilsgen, seconded by Stein to establish regular meeting dates and times and postings for special meetings as follows:
All board meetings are to start at 6:00 p.m. All meetings are scheduled for the third Wednesday of the month. When a meeting needs to be changed, the time/date will be determined at a regular board meeting and published in the minutes.
Motion by Gagnon, seconded by Hilsgen to establish Truth in Taxation hearing to be held in conjunction with the regular December Board Meeting, on December 18,
2013, at 6:00 p.m. MC
Motion by Stein, seconded by Gagnon to keep Minnesota State High School League representatives for School Board, boys’ activities, girls’ activities, music and speech/drama the same as 2012-2013, that being member Zipoy and AD Bruce Holmseth. MC
Motion by Gagnon, seconded by Hilsgen to accept the Agreement for Teacher Education candidate Placements with St. Cloud State University. MC
Motion by Gagnon, seconded by Stein to adopt the Resolution Relating to General Obligation Aid Anticipation Certificates of Indebtedness, Series 2013A; Authorizing the Issuance, Awarding the Sale, and Establishing the Terms Thereof. Upon roll call vote, Stein, Schreiner, Gagnon, Hilsgen voted in favor; member Zipoy voted against. MC
Motion by Gagnon, seconded by Zipoy to approve revision to the superintendent’s contract for 2013-2014 to allow for a portion of the insurance allowance to be paid into an HSA. MC
Motion by Stein, seconded by Hilsgen to accept request from Mary Faber, elementary secretary, to enroll in a PERA Phased Retirement Option beginning March 1, 2014. MC
Motion by Hilsgen, seconded by Stein to approve the transportation contract for 2013-2015. MC
Motion by Zipoy, seconded by Hilsgen to approve the food service budget with Revenues of $339,264.97 and Expenditures of $340,480.52. Taher, Inc., food service management company will credit back their management fee of $1,204.44, for a deficit of $11.11 for the 2013-2014 school year. MC
Motion by Gagnon, seconded by Stein to approve requested fund raisers for the 2013-2014 school year. MC
Motion by Zipoy, seconded by Gagnon to approve fall coaching positions: football – head – Jamie Leither, assistant – Lloyd Danzieson, JV – Nate Osmundson, 9th – Sam Rossman, 8th – Paul Sundin, 7th – Steve Rowland; volleyball – head – Scott Heinen, assistant – Whitney Gettler, 9th – Katie Pettit, 8th – Eric Primus, 7th – Laura Frank; cross country – head – Holley Hanson (pd by EVW), assistant – Terry Nelson. MC
Motion by Stein, seconded by Gagnon to adjourn at 8:39 p.m.
Jean Doran Matua, Editor of Tri-County News presented a proof of the school’s ad for the upcoming Community Resource Guide for review.
Published in the Tri-County News Thursday, July 25, 2013.