REGULAR MEETING Unofficial Minutes Board of Education October 23, 2013 Ind. School District 739 Kimball, MN The meeting was called to order by chair Schreiner at 6:00 p.m. with all board members present. The Pledge of Allegiance was said by all. Motion by Gagnon, seconded by Zipoy to approve the agenda as amended. Member Zipoy added a PIE meeting report. The Spanish club fundraiser, Dollars for Scholars, and the audit presentation were moved to the beginning of the agenda. MC Logan Schlueter presented a fundraiser request for the Spanish Club by which they would sell $10 packages of coffee and receive 50 percent profit. The purpose of the fundraiser is to offset the cost of the Costa Rica trip to be made in June, 2014. Motion by Stein, seconded by Zipoy to approve the requested fundraiser. MC
REGULAR MEETING Unofficial Minutes Board of Education October 23, 2013 Ind. School District 739 Kimball, MN
The meeting was called to order by chair Schreiner at 6:00 p.m. with all board members present. The Pledge of Allegiance was said by all.
Motion by Gagnon, seconded by Zipoy to approve the agenda as amended. Member Zipoy added a PIE meeting report. The Spanish club fundraiser, Dollars for Scholars, and the audit presentation were moved to the beginning of the agenda. MC
Logan Schlueter presented a fundraiser request for the Spanish Club by which they would sell $10 packages of coffee and receive 50 percent profit. The purpose of the fundraiser is to offset the cost of the Costa Rica trip to be made in June, 2014. Motion by Stein, seconded by Zipoy to approve the requested fundraiser. MC
Alice Robinson spoke on behalf of the local Dollars for Scholars committee. The national organization has imposed additional requirements and fees on local chapters, making it more costly for small DFS chapters to continue. The local chapter has decided, with guidance from an attorney and accountants, that the students of Kimball would be better served if the funds were turned over to the school to act as fiscal host. An attorney put together an agreement for the committee and the school to sign, however there are several mutual areas of concern. Alice will be contacting the attorney to make the suggested changes. All of the donors will be contacted and made aware of the changes coming about, and will receive instructions as to how to make future contributions for local scholarships. Motion by Zipoy, seconded by Stenger to accept the partnership with the DFS committee, with the details of the agreement to be worked out with the superintendent and business manager. MC
Nancy Schulzetenberg, auditor with Kern, DeWenter, Viere, the District’s audit firm, presented a review of the annual audit for fiscal year ending June 30, 2013. The district received an Unmodified Opinion, which is the best opinion that can be received. She highlighted the budgeted to actual expenditures and revenues, student enrollment trends, as well as a 5-year history and comparison of the District’s annual revenues and expenditures compared to the state average each year. A 5-year comparison of the General Fund, Food Service Fund, and Community Education Fund were provided. The General Fund review indicates that the district did fall into statutory operating debt at the end of the fiscal year. From an audit standpoint, the audit went very well; no discrepancies were found.
The superintendent commented that the district will now begin the process of putting together an SOD Plan which must be board approved and submitted to MDE prior to January 1, 2014. The Plan will be a 3-year plan with the first objective being that the district get out of SOD, the second objective will be to achieve a positive fund balance.
Celebrations and successes of students and staff included Kimball Elementary School receiving a letter from the Commissioner of Education indicating that they are recognized as a Reward School. This means that based on the high stakes testing results for the building, the Elementary School is in the top 15 percent in the state. Thank you to Nancy Bonnifield for keeping the school website updated and full of good information for parents and community. Emily Donnay, a junior at Kimball High School, has been named CMC Player of the Week. Emily has also won the Conference Cross Country meet and moving on to Section competition on Thursday, and hopefully will be able to compete at the state level. This is Emily’s first year with the Cross Country program. Mr. Tritabaugh and Mr. Widvey, attended a Legislative Breakfast at the Central Minnesota Workforce Center where they sat on a panel of School Administrators, State Legislators, and College Presidents.
Mr. Widvey reported on Kevin Kieke stepping forward, volunteering as advisor for the Robotics program. The team is working on trying to set a meeting schedule for putting the robot together. They are hoping to be ready for the January competition to be held in St. Cloud. High school departments may begin presenting to the board as early as December; a schedule is being put together currently. We are nearing the end of the first quarter with conferences coming up on October 30th and November 4th. The Dodge Test Drive held on October 4th brought in $4,320 to support the football program.
Member Stein indicated that an additional volunteer coach has been picked up for the Clay Target team. Member Zipoy thanked the principals for their efforts in launching a volunteer reading program bringing high school and elementary students together.
Mr. Houseman reported on having held the Title I Breakfast. November 1st is Grandparents Day at the elementary. Anyone available to help direct grandparents to classrooms that day would be appreciated. Parent-teacher conferences will be held from 3:30 – 7:30 p.m. on October 30th, and 11:30 a.m. – 7:30 p.m. on November 4th. He and David Heid, chairman of the PIE group, will be touring Landscape Structures in Delano for playground ideas for the final phase of the elementary playground. iPay for iPads is a proposed fundraiser at the elementary building. With having donations to purchase four iPads previously, and Education Minnesota – Kimball donating to purchase another ten, the goal of the fundraiser is to raise enough money to cover the cost of an additional 22 iPad Mini’s with cases and apps. The ultimate goal is to have two iPads in every classroom at the elementary.
Mr. Tritabaugh reported on upcoming meetings: November 5th – Negotiations, November 20th – Benton-Stearns Education District in the morning with the next regular school board meeting in the evening, and November 22nd – a SEE meeting in the Cities.
A question for the board: with SchoolReach being put in place last year, and now all families with students in school getting a phone call when school is delayed or closed due to inclement weather, does the board feel it is still necessary to contact four radio stations and four television stations to report delays and closures? After discussion, the overall response was to continue the radio and television contacts.
In regards to the proposed parking lot project at the west edge of the property, Mr. Tritabaugh informed the board that the next step is to have a hydrology study completed. Bernie Miller will work through this process with the district. Information will be forthcoming.
Committee reports included SEE – Zipoy and Tritabaugh,
Stearns County Family Services Collaborative – Tritabaugh, Negotiations – Stenger, Meet & Confer – Gagnon, Benton-Stearns Education District – Schreiner, PIE – Zipoy
Motion by Stenger, seconded by Gagnon to approve the listed bills in the amount of $160,147.88 MC
Motion by Gagnon, seconded by Zipoy to approve the consent agenda. MC The Consent Agenda included approval of minutes for the September 18, 2013 regular board meeting.
The treasurer’s and quarterly reports were reviewed and discussed.
Motion by Zipoy, seconded by Stein to approve the audit report for FY13 as presented. MC
Motion by Gagnon, seconded by Hilsgen to approve the fundraiser request by the KES technology committee to raise funds to purchase 22 iPad Mini’s for elementary classrooms. MC
Motion by Stenger, seconded by Zipoy to approve the fundraiser request from FFA to hold their annual fruit and meat sales. MC
Motion by Gagnon, seconded by Stein to approve a teaching contract with Yunquin (Moya) Wang, Elementary Special Education Instructor for the 2013-14 school year. MC
Motion by Stein, seconded by Stenger to approve request for an extension of family leave received from Krisanne Forsman until December 20, 2013. MC
Motion by Zipoy, seconded by Hilsgen to approve Jessica Wessling, part-time paraprofessional for the Early Childhood Special Education program at Category II, Step 1 of the non-licensed agreement. MC
Motion by Stein, seconded by Gagnon, with a thank you for his years of service coaching, to accept resignation received from Jamie Leither, head football coach. MC
Motion by Gagnon, seconded by Stein to approve the winter coaching assignments: Boys Basketball – Jay Klein – head, Rick Hendrickson – assistant, Aaron Laabs – 9th, Eric Primus – 8th, Barry Strand – 7th. Girls Basketball – Jeremy Kuechle – head, Joe Stangle – assistant, Katie Petit – 9th, Eric Primus – 8th, Mandy Wittenberg – 7th. Wrestling – Mike Schindler – head, Chris Schiewie – assistant, Alex Thurber – Jr. High. Speech – Jody Markgraf – head, Robin Dockery – assistant. One Act Play – Jody Markgraf – head. MC
Motion by Stein, seconded by Hilsgen to adopt Resolution of School Board Supporting Form A Application to Minnesota State High School League Foundation. MC
Motion by Stenger, seconded by Gagnon to accept the quote for snow removal received from Rohloff Bobcat for the 2013-14 season. MC
Motion by Gagnon, seconded by Stenger to close the meeting at 8:11 p.m. for the purpose of discussing negotiations. MC
Motion by Gagnon, seconded by Stenger to re-open the meeting at 9:01 p.m. MC
Motion by Zipoy, seconded by Gagnon to adjourn at 9:02 p.m.
Tim Zipoy, Clerk
Published in the Tri-County News Thursday, Oct. 31, 2013.