Tricounty News

CRWD Minutes Meeting Sept. 11, 2013

UNOFFICIAL MINUTES Clearwater River Watershed District Board of Managers Meeting September 11, 2013 - 7:00 PM Annandale Middle School, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:00 p.m. Managers Paul DeGree, Mary Ellen Wells and Bob Schiefelbein were present. Managers Jerry Risberg (excused) and Mark Kampa (unexcused) were absent. Also in attendance were Commissioner Christine Husom, Brandon Larkin, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen.

Others in attendance were (via sign-in sheet): Bill Arendt, Arlan Daniel, Jan Mrugala, Bobby Ebert, Kathy Jonsrud, Orv Jonsrud, Ralph Logeais, Christa Lane-Larsen, Vern Harper, Steve Niklaus, Sandy Niklaus, Jeff Golden, Mike Hankee, Laurie Hankee, Cathy Campbell, Bob Norman, Terry Morse, Wayne Michels, Mary Michels, Lavern Johnson, Phyllis Johnson, Bill Westhoff, Ruth Westhoff, Carter Diers, Kobie Diers, Richard Sorheim, Dorothy Sorheim, Ed Skomoroh, Jean Skomoroh, Scott Wroblewski, Ron Dircks, Linda Dircks, Merle Marohn, Pat Marohn, Dennis Dircks, Jeannine Dircks, Allan Wolff, Colleen Wolff, Nathan Miller, Doug Von Arb, John Ludvigsen, Betty Ludvigsen, Bill Wheeler, Marlys Wheeler, Leslie Kreutter, Mark Drestad.

Motion #13-09-1: DeGree, seconded by Wells, moved to adopt the Agenda. All managers voted aye.

Motion #13-09-2: Wells, seconded by DeGree, made a motion to elect the officers of the Board as follows: Chairperson – Robert Schiefelbein, Vice-Chairperson – Jerry Risberg, Treasurer – Mary Ellen Wells, and Secretary – Paul DeGree. All managers voted aye.

Chair Schiefelbein opened the public hearing on the amendment to the Cedar, Albion, Swartout, Henshaw Project #06-1 (P#06-1) at 7:07 p.m. Engineer Kluckhohn gave a presentation on the history of the P#06-1, what the proposed improvement to the P#06-1 entails, and the general timeline. Engineer Kluckhohn then fielded multiple questions and comments from the audience.

After this period, Cole Loewen gave a presentation on the proposed assessment and fielded multiple questions and comments from the audience. Cole Loewen then read into the record two letters from Paul Schutte and Paul Jorgensen, respectively.

Managers commented on the proposed amendment. Manager Wells sought clarification regarding her vote being a potential conflict of interest. Advisor Anderson addressed the audience, informing all in attendance that manager Wells could cast a vote on the proposed amendment and not have a conflict of interest.

Having no further questions or comments, Chair Schiefelbein
closed the public hearing at
8:13 p.m.

Motion #13-09-3: DeGree, seconded by Wells, made a motion to amend the P#06-1 to include the capital improvement project known as the Cedar Lake Watershed Protection & Improvement Project, in order to provide for ongoing O&M of the P#06-1’s stated goals, as provided in Minnesota Statutes 103D.635. All managers voted aye.

Chair Schiefelbein opened the public hearing on the proposed 2014 District Budget at 8:21pm. Cole Loewen fielded questions and comments from the audience. Discussion was held regarding the Hidden River Sanitary Sewer System’s proposed budget items. Explanation was given on how said items were determined, and their effect on fund balance buildup and quarterly sewer service fees.

Having no further questions or comments, Chair Schiefelbein
closed the public hearing at
8:39 p.m.

Motion #13-09-4: Wells, seconded by DeGree, made a motion to approve the proposed 2014 District Budget as presented, and for corresponding levy, special assessments, and sewer rate structures to be:

1. Ad valorem Levy: $250,000.00

2. Clearwater/Grass Lakes Bog Control Assessment: $2,000.00

3. School Section Lake Outlet Control Structure Operation & Maintenance (O&M) Assessment: $2,000.00

4. Clearwater Chain of Lakes (1980) Restoration Project O&M Assessment: $156,430.00

5. P#06-1 O&M Assessment: $30,000.00

6. Cedar Lake Watershed Protection & Improvement Project Assessment: $176,300.00 (if amended)

7. Clearwater Lake Milfoil Treatment Project O&M Assessment: $36,800.00

8. Lake Augusta Milfoil Treatment Project O&M Assessment: $3,250.00

9. Sewer Rate Structure: Hidden River - $160.00, Rest-A-While - $175.00, Clearwater Harbor - $125.00, Wandering Pond - $175.00. All managers voted aye.

Brandon Larkin was in attendance to discuss the issues he is currently having with his hook-up to the Clearwater Harbor Sanitary Sewer System, as well as issues with the system itself. Discussion was held. Board of managers informed Mr. Larkin that this topic would be an agenda item for the September 25, 2013 Work Session. At that session, system service provider Septic Check would be in attendance. Mr. Larkin will plan on attending this session.

Motion #13-09-5: Wells, seconded by DeGree, made a motion to approve the consent agenda. All managers voted aye.

Motion #13-09-6: Wells, seconded by DeGree, made a motion to hold Telemetry & Process Controls payment of $945.00 (to be reviewed at the September 25, 2013, Work Session), to pay remaining Wenck Associates Invoice for the Lake Augusta Internal Load Reduction Preliminary Evaluation report up to the $1,500.00 limit previous set, and to pay remaining bills of $44,038.70 in 20 payments, subject to audit. All managers voted aye.

Administrator Loewen presented the revised Board of managers Bylaws.

Motion #13-09-7: Wells, seconded by DeGree, made a motion to approve the revised CRWD Board of Managers Bylaws, and to publish the bylaws on the District website. All managers voted aye.

Cole Loewen provided a review of two items on the District Office Staff Report not previously covered in the meeting.

Motion #13-09-8: DeGree, seconded by Wells, made a motion to approve work order #C08/30/13-1 with the Elk River Watershed Association for the Mississippi River (St. Cloud) Watershed Project. All managers voted aye.

Motion #13-09-9: Wells, seconded by DeGree, made a motion to not waive monetary limits on Tort Liability. All managers voted aye.

Motion #13-09-10: DeGree, seconded by Wells, made a motion to set the delinquent utility account hearing for October 23rd, 2013, 7:00 p.m. at the Kimball City Hall, and for notice to be sent to delinquent utility account holders, as well as for a notice of the public hearing to be published in the local newspaper. All managers voted aye.

Motion #13-09-11: DeGree, seconded by Wells, made a motion to appoint the following citizens to the Advisory Committee for one year:

1. Gerry Auge

2. Jerry Finch

3. Dean Flygare

4. Jeff Golden

5. Ron Graham

6. Orv Jonsrud

7. John Sedey

All managers voted aye.

Cole Loewen presented on a request from William Arendt, Cedar Lake Resident, to combine the assigned units of benefit for District assessments on two lots he is in the process of purchasing and combining. These parcels are #206-040-002060 and #206-040-002070. Assessments affected are the P#06-1 O&M assessment, the Cedar Lake Watershed Protection & Improvement Project assessment, and the Cedar Lake Aquatic Invasive Species O&M assessment. We have received verification from Wright County that these two lots will be combined.

Motion #13-09-12: Schiefelbein, seconded by DeGree, made a motion to combine parcels #206-040-002060 and #206-040-002070 per verification from Wright County, with all corresponding assessment rolls updated once office staff is made aware which parcel number will be used going forward. Managers Schiefelbein and DeGree voted aye. Manager Wells abstained. Motion carried.

Cole Loewen presented information on upcoming Minnesota Association of Watershed District’s annual resolutions due date, as well as staff suggestions on upcoming investment purchases. Both item will be on the agenda for the September 25, 2013 Work Session.

Administrator Loewen presented on proposed easements for the Kimball Stormwater Phase II project.

Motion #13-09-13: Wells, seconded by DeGree, made a motion to approve the purchase of four construction and maintenance access easements at a total cost of $10,000.00 for the following properties: Hendricks Bus Service Inc., Hendricks Sand & Gravel Inc., Land O’ Lakes Oil Co, and WIN-GO Investments LLC. All managers voted aye.

Items noted for September 25,
2013, Work Session are:

1. Review of District’s insurance coverage

2. Presentation by sewer services provider Septic Check

Items noted for the October 9, 2013 regular meeting are:

1. Advisor Anderson – Hypolimnetic Withdrawal

2. Invitation to Old Highway 55 common interest holders to attend Oct. 9, 2013 regular meeting

Motion #13-09-06: Wells, seconded by DeGree, made a motion to adjourn at 9:37 p.m. All managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org.

CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

Chair, Bob Schiefelbein

Secretary, Paul DeGree

Published in the Tri-County News Thursday, Sept. 26, 2013.